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Sitestack

In every plan

A site diary that starts part filled in

Sitestack builds each day's report from what the job already knows: who signed in, what was completed and what is behind programme. You check it, add what is missing and sign it off.

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Best for: Site managers and contracts managers who want a dated daily record without writing it from scratch each evening. In every plan, nothing extra to pay.

The report fills in as the day goes

  • Started for you

    On a day with activity on site, such as sign ins, photos or completed tasks, a draft report is started each evening. You open it and edit it, rather than begin with a blank page.

  • Who was on site

    Labour lines come from the programme and site sign ins. You check the numbers, add hours and add anyone the app could not know about.

  • Work done and delays

    Milestones, stages and tasks completed that day appear as work done lines. Milestones and tasks behind programme appear as delays. Remove a line and it is not added again.

  • Copy from the last report

    Labour and plant tend to repeat, so you can bring them forward from the last report and change what differs.

Everything a daily report holds

  • Weather

    Morning and afternoon conditions, temperatures and rainfall. The app can fill them from model weather for the site. It says so, so nobody mistakes it for what you saw.

  • Plant, deliveries and visitors

    Record plant hired or owned, hours worked and hours stood. Add deliveries with docket numbers and visitors with times in and out.

  • Lost time and instructions

    Log delays with start and end times and the cause. Note instructions given on site and who gave them.

  • Photos on the report

    Attach the day's photos to the report. They keep their date, time and location from the photo record.

Sign off and keep the record

  • Submit, then sign off

    Whoever writes the report submits it. Someone with sign off rights reviews it and signs it off, or returns it with changes.

  • Locked once signed

    A signed off report cannot be edited or deleted. Anything later goes in as a dated note beneath it, so the original stays as it was.

  • PDF for a day or a run of days

    Download one day, or up to 31 days in one file. Useful for the client, the insurer or your own files.

Working demo

Try it: a site diary in 30 seconds

Put in the weather, labour and deliveries, and watch the daily report build alongside. Made up data, nothing is saved.

Riverside House, site diary

Demo data
Daily report for Tue 28 Oct 2026

Weather

Labour

No labour added yet.

    Deliveries

    No deliveries added yet.

      Daily report

      Riverside House, Tue 28 Oct 2026

      Hartwell Build Ltd

      DR-0057

      Draft

      Started by Sitestack each evening, edited by Dan Mercer

      Weather

      Our team on site

      Labour

      Plant

      Deliveries

      Visitors

      Work done

      Delays

      Health and safety

      Notes

      Preview of the daily report PDF. In the app you can download a day, or up to 31 days in one PDF.

      Press Fill it in for me, or type into any field yourself.

      The site diary is in every plan. More about the site diary

      The real app

      On the phone and at the desk

      Big buttons on site. Tables, filters and every record side by side in the office.

      The site diary on an office screen: a list of daily reports with the weather, how many people were on site and whether each report is a draft, waiting for sign off or signed off.
      At the desk. Every day's report in one list, with the weather, who was on site and where each one stands.
      The site diary on a phone, with a button to start today's report above the list of daily reports.
      On the phone. Start today's report from the phone and see which days are still waiting for sign off.
      A signed off daily report on an office screen, with the weather, labour by company, work done, a history of who started, submitted and signed it, and a box to add a note.
      At the desk. A signed off day. The report is locked and only notes can be added afterwards.
      The same signed off daily report on a phone, with the lock message, the weather and the labour for the day.
      On the phone. The same locked report on a phone.
      A signed off diary day for a substation job on an office screen, with the weather, labour by company, the plant used, a visitor and the work done.
      At the desk. A full day: the weather, who was on site, plant, visitors and the work done.
      The same diary day on a phone, scrolled to the labour, plant, visitors and work done.
      On the phone. The same day on a phone.
      A diary day waiting for sign off on an office screen, with its weather, labour, plant and work done, and buttons to sign it off or return it to draft.
      At the desk. A submitted report waits for someone with sign off rights, who signs it off or returns it.
      The same report on a phone, with the sign off and return to draft buttons at the foot.
      On the phone. Sign off from the phone.

      Screenshots show demo data.

      Plain words

      What it does and does not do

      What it does not do. Weather filled from model data is not a reading from your site. The app marks it, and you can replace it with what you saw. Sitestack keeps the record. It does not tell you what you must record.

      Questions

      Site diary: what people ask

      Does the site diary work on a phone?
      Yes. The app is built for use on site, with big buttons on the phone. The daily report is on the job's diary page.
      Does it write the report for me?
      It fills in what it can know: who signed in, work completed, items behind programme and the weather. You check it and add the rest. What you have written is never overwritten by the evening fill.
      Can I stop a report being changed after it is signed?
      Yes. Signing off locks the report. You can add dated notes under it, but the report itself cannot be edited or deleted.
      Who can sign reports off?
      Anyone you give the sign off permission to, as long as they can also write reports. Permissions are set per person.
      Can I download diary reports?
      Yes. Download a single day as a PDF, or choose a run of up to 31 days in one file.
      Do subcontractors and clients need to pay to see the diary?
      Logins for subcontractors, consultants and clients are free. The diary is a tool for your own team, so outside logins are not given diary access by default.

      Related

      Works well with

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      14 day free trial. Every tool is on while you try it. Your card is taken at sign up and nothing is charged until the trial ends.

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